Article 1- Name
This organization shall be known as the St. William Dads’ Club (hereinafter referred to as the “Club”).
Article 2- Purpose
The purpose of the Club is to provide and promote Spiritual, Academic, Athletic and Recreational activities in the Catholic Community of St. William Parish.
Article 3- Membership
Section 1: Any person shall be eligible for active membership in the Club provided: (1) That person is either a member of St. William Parish, or willing to contribute reasonable time and effort toward the fulfillment of Article 2, above; and (2) That person shall not endeavor, nor cooperate with others to use the Club for personal gain or for matters not related directly to the expressed purpose of the Club.
Article 4- Dues
Section 1: Annual dues of $1.00 shall be assessed against each active member effective October 1st of each year.
Section 2: Members in arrears of dues shall not be permitted to vote.
Section 3: All monies are to be used to finance the activities of the Club as expressed in Article 2.
Section 4: New members shall be assessed the full $1.00 Annual Dues no matter what time of the year they join.
Article 5- Headquarters
The Club shall be located in the City of Walled Lake, County of Oakland, State of Michigan, with the principal office located in the campus of St. William Parish.
Article 6- Officers
Section 1: The Executive Committee shall consist of the following duly elected officers: President, Vice President, Secretary, Treasurer, and Trustee, and the following appointed officers: Athletic Director and Assistant Athletic Director.
Section 2: The immediate past president, if he so chooses, shall also serve as a member of the Executive Committee.
Section 3: The Pastor of St. William shall be the ex-officio President of the Club and he, or a Priest or Deacon appointed by him, shall be the Spiritual Director of the Club.
Section 4: In the event that any Officer position becomes vacant for any reason, the Executive Committee may fill such vacancies by appointing a person to fill that position until the next Election Meeting.
Section 5: The elected officers of the Club shall appoint the Athletic Director and Assistant Athletic Director. The Athletic Director and Assistant Athletic Director shall serve at the will of the Executive Committee.
Article 7- Duties of Officers and Athletic Directors
Section 1: President. The President shall preside at all meetings of the Club and the Executive Committee. He shall be a member ex-officio of all regular and special committees and shall perform all other duties as usually pertain to the office, specifically including but not limited to supervision of the Directors of the Club.
Section 2: Vice President. The Vice President shall assist the President and assume the President’s duties in the President’s absence.
Section 3: Secretary. The Secretary shall conduct all official correspondence required by the Club. He shall also keep minutes of all Regularly and Executive Committee meetings of the Club.
Section 4: Treasurer. The Treasurer shall have charge of all funds of the Club and shall place said funds in the bank as approved by the Executive Committee. Such money shall only be withdrawn for the payment of bills approved by the Executive Committee. The Treasurer shall keep an accurate account of all transactions and render a detailed report with vouchers at any meeting of the Executive Committee when requested. A yearly report as of June 30th is required. Withdrawals from any Club account may only be made by the Treasurer with a check or withdrawal slip counter-signed by the President or the Pastor.
Section 5: Trustee. The Trustee shall participate in all discussion and decisions of the Executive committee. The Trustee shall be the Club’s representative to other Parish commissions and committees.
Section 6: Athletic Director. The Athletic Director shall oversee the Club-sponsored athletic programs.
Assistant Athletic Director. The Assistant Athletic Director shall assist the
Athletic Director in the operation of the Club-sponsored athletic programs, and
shall assume the duties of the Athletic Director in his absence.
Article 8- Administration
Section 1: The Club shall conduct its affairs for the purposes set forth in Article 2, above, consistent with the best interests of St. William Parish, subject to the oversight of the Pastor or a Diocesan Official.
Section 2: The fiscal year of the Club shall end on June 30th of each year.
Section 3: Upon dissolution of the Club, all funds and assets of the Club shall become property of St. William Parish and be transferred to the parish general fund.
Section 4: A quorum of a simple majority consisting of the Executive Council is needed for all decisions in an Executive Committee meeting.
Section 5: A quorum of a simple majority of the Executive Committee and five (5) members in good standing are needed for approval of decisions in all other meetings.
Section 6: The Executive Committee shall adopt and approve a balanced budget for the prior to the end of the current fiscal year.
Section 7: The Executive Committee shall appoint such Directors as it sees fit to conduct the various programs of the Club.
Section 8: The administration and affairs of the Club shall be conducted by a majority vote of the Executive Committee.
Article 9- Election of Officers
Section 1: A Nomination Committee, consisting of the Membership Director and two additional members selected by the Executive Committee shall be announced by the President two months in advance of the Election Meeting. The Nominating Committee shall present to the membership at its regular meeting preceding the Election Meeting candidates for Officer positions. Following the report of the Nominating Committee, additional nominations may be made from the floor.
Section 2: Candidates for elective office need not be present at the Nominating Meeting, but must submit a letter properly signed stating their willingness to be considered.
Section 3: The Nominating Committee shall provide written notice in the Parish Bulletin of the upcoming election and officer vacancies at least two weeks in advance of the Election Meeting.
Section 4: Candidates will be voted upon from those presented by the Nominating Committee by all members in good standing at the Club’s designated meeting place on the scheduled monthly meeting date in May. The election will be the last agenda item of the meeting.
Section 5: Candidates for President or Treasurer must be members of the Club for a period of at least six months.
Section 6: The Candidates with the most votes in each of the positions wins.
Article 10- Installation of Officers
Section 1: The newly elected officers shall assume their respective duties upon completion of the election.
Section 2: The term of office for the newly-elected officers shall be two years.
Section 3: An officer shall be relieved of office if in violation of Articles 2 or 3 of these By-Laws. A vote by the remaining Executive Officers and the Pastor will determine if any violation occurred.
Article 11- Meetings
Section 1: Regular meetings of the Club shall be held monthly on a day determined by the Executive Committee.
Section 2: Special meetings of the Club may be called by the Executive Committee.
Section 3: An Election Meeting shall be held every other year during the month of May.
Article 12- Committees
Section 1: The President may appoint additional committees, beyond those mentioned in these By-Laws, to conduct activities undertaken by the Club. The Executive Committee shall appoint committees mentioned in the By-Laws. The committees referenced in Sections 2, 3, and 4 of this Article shall be formed and then dissolved when their purpose has been achieved.
Section 2: The Nominating Committee shall be formed for the purposes set forth in Articles 9 and 10 of these By-Laws.
Section 3: The Policy/Athletic Players Guide Committee shall be formed to update any published policy of the Club.
Section 4: The By-Laws Committee shall be established when necessary to update the Club’s By-Laws.
Article 13 – Disbursements
Disbursements in an amount under $500.00 and not included in the annual budget may be authorized by the Executive Committee. Disbursements of $500.00 or more and not already part of the approved annual budget may be approved by the Executive Committee only with the approval by majority vote of the membership at a regular or special Club meeting.
Article 14 – Amendments
Amendments to these By-Laws may be made with the approval of the membership by a two-thirds majority vote of the members present at any regular Club meeting provided that the proposed amendment has been read at the regular Club meeting immediately preceding the meeting at which it is to be voted upon.
Revision 1: Approved 4/28/2004